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<div><div><div><div>Each master’s thesis/dissertation is required to be submitted electronically using SUNScholar, the digital research archive of the University, once it has been examined and before graduation.| Take note that 02 December 2020 is the final date for the submission of theses/dissertations for the December 2020 graduation. The electronic submission need to be finalised by 02 December 2020 (before midnight). Any theses/dissertations not submitted before the cut-off date will have to be submitted in next year for the March 2021 graduation. Enquiries & help: Tel: +27 21 808 9139 / 9046 | <a href="mailto:scholar@sun.ac.za">E-mail</a> Physical office: Stellenbosch University Library, Room 1025</div></div> Follow the links below for specific process:<div><table class="ms-rteTable-2" cellspacing="0" style="width:100%;height:180px;"><tbody><tr class="ms-rteTableEvenRow-2"><td class="ms-rteTableEvenCol-2" style="width:10%;height:37px;">Step 1 </td><td colspan="1" class="ms-rteTableOddCol-2" style="width:90%;height:37px;"> <a href="#1"> </a> <a href="#1">Student prepares document </a></td></tr><tr class="ms-rteTableOddRow-2"><td class="ms-rteTableEvenCol-2" style="width:10%;height:37px;"> Step 2 <h3></h3></td><td colspan="1" class="ms-rteTableOddCol-2" style="width:90%;height:37px;"><a href="#2">Supervisor nominates student for submission </a><a href="#2"> </a></td></tr><tr class="ms-rteTableEvenRow-2"><td class="ms-rteTableEvenCol-2" style="width:10%;height:37px;"> Step 3 </td><td colspan="1" class="ms-rteTableOddCol-2" style="width:90%;height:37px;"> <a href="#3">Student submits PDF format electronically for acceptance</a> <a href="#7"> </a></td></tr><tr class="ms-rteTableOddRow-2"><td class="ms-rteTableEvenCol-2" rowspan="1" style="width:10%;height:37px;">Step 4 </td><td colspan="1" rowspan="1" class="ms-rteTableOddCol-2" style="width:90%;height:37px;"> <a href="#4">Supervisor approves final submission </a></td></tr></tbody></table> </div><div> <h3>Step 1 : Student prepares document </h3><div style="display:inline;"><hr /><div>Student prepares document for furnishing in electronic format. Theses and dissertations should be created according to the instructions as set out in the <a href="https://www.sun.ac.za/english/Documents/Yearbooks/Current/GeneralPoliciesandRules.pdf" target="_blank"> </a><a href="https://www.sun.ac.za/english/Documents/Yearbooks/Current/GeneralPoliciesandRules.pdf" target="_blank"> Policies and Rules Yearbook 2020:</a> Section 6.11.4: pg.172 in PDF format (or pg.171 in print format). </div><div>All theses/dissertations published by Stellenbosch University should contain the following compulsory information:</div> </div><div style="display:inline;">1. Microsoft Word templates <ul><li>Title page: <a href="/SiteCollectionDocuments/howdoi/thesis_titlepg_decem-2018-2.pdf">Masters Degree</a> - <a href="/SiteCollectionDocuments/howdoi/doctoral_titlepg_decem-2018.pdf">Doctoral Degree</a></li><li>SU Crest: The Scholar team will add the SU crest to the accepted PDF format. </li><li>Declaration - <a href="/SiteCollectionDocuments/howdoi/declaration_2017_thesis.pdf"> Masters Degree </a> / <a href="/SiteCollectionDocuments/howdoi/declaration_2017_dissertation.pdf">Doctoral Degree</a> </li><li> Abstract - English (max. 500 words)</li><li> Opsomming - Afrikaans (max. 500 words)</li><li> Acknowledgements </li><li> Table of Contents</li><li> List of Figures </li><li> List of Tables </li><li> Content (e.g. Chapter 1, Chapter 2, etc.) </li><li> Reference List (See <a href="http://libguides.sun.ac.za/c.php?g=742962&p=5316064">Referencing techniques</a>) </li><li> Addenda (e.g. Addendum A, Addendum B, etc.) </li></ul><div> 1.1 LaTeX templates </div> Inquiries: Tel: +27 21 808 4248 | <a href="mailto:dnjels@sun.ac.za">Danie Els </a> <div> 2. Requirements for typewriting <ul><li>Font: Arial or Times New Roman</li><li>Font size: 10pt or 11pt or 12pt</li><li>Font colour: Black</li><li>Line spacing: Double, Single or 1.5</li><li>Borders: Blank border of not less than 2 cm in width around the whole of the typewritten portion.</li><li>Paper size: A4 </li></ul></div><div> 3. Furnishing in electronic format </div><div> The master copy of the thesis for <a href="http://scholar.sun.ac.za/">SUNScholar</a> must be submitted electronically in PDF format. </div><div><ul><li> To convert files to PDF format when using MS Word v.2016 and later, choose option: File >> Save as Adobe PDF (*.pdf)</li><li>Save the document by using the following file naming convention: surname_studentnumber_2020.docx <div style="display:inline;"><div>e.g. dutoit_12345678_2020.docx </div></div></li></ul>Important <ul><li>It at all times remains the student's responsibility to verify the contents of the converted PDF document in order to ensure that no structure or content of the original source document was lost or manipulated during the conversion process.</li><li>Do not add your signature to the bottom of the declaration. </li><li> Please do not add any securities to your PDF document.</li></ul></div></div></div><div> </div><h3> Step 2 : Supervisor nominates student for submission</h3><hr /><ol><li>Supervisor sign on to the <a href="http://my.sun.ac.za/" target="_blank">Staff portal</a>, go to: Staff >> Student Admin >> Theses/ Dissertation Nomination. [Staff portal inquiries: Tel: +27 21 808 4577, <a href="mailto:%20hj@sun.ac.za">Helene Nieuwoudt</a>]</li><li>Nominate the student concerned by means of a student number. </li></ol></div> The student will receive an e-mail via their SU webmail account that the electronic submission space on SUNScholar has been prepared, accompanied with a link where the submission of the thesis/dissertation must be done. <h3>Step 3 : Student submits PDF format electronically for acceptance </h3><hr /></div><div><ol><li>After you have been nominated by your supervisor, you will receive an e-mail via your SU webmail account that the electronic submission space has been prepared. The e-mail from your supervisor will contain a link indicating where the submission of the thesis/dissertation must be done. </li><li>Click on the handle or URL within the e-mail and follow the easy instructions; or alternatively submit at <a href="http://etd.sun.ac.za/ldap-login" target="_blank">SUNScholar Loader</a>. [View the<a href="http://slidesha.re/1lvTqZe" target="_blank"> Tutorial</a> to upload thesis/dissertation]. IT help (password), see <a href="https://web-apps.sun.ac.za/user-password-manage/#/home">Password Selfhelp</a>. </li><li>It at all times remains the student's responsibility to verify the contents of the converted PDF document in order to ensure that no structure or content of the original source document was lost or manipulated during the conversion process. (See 'Step 1: Student prepares document'). Please note: Theses/dissertations under embargo must be approved by Senate. Communicate such requests to your supervisor. </li></ol> Once the supervisor has approved your submission (Step 4) and it has been processed by the SUNScholar Office, it will be available online via <a href="http://scholar.sun.ac.za/">SUNScholar</a> for others to access, provided that no restrictions apply. <div> <h2></h2> <h3> Step 4 : Supervisor approves final submission </h3> <hr /> <ol><li>Once the student has uploaded the thesis/dissertation, you will receive an e-mail notification. Click on the handle or URL within the e-mail. </li><li>Supervisor sign on to the <a href="http://my.sun.ac.za/" target="_blank">Staff portal</a> and go to: Staff >> Student Admin >> Theses/ Dissertation Nomination. Verify whether it is the final PDF format of the thesis/dissertation. Check that the title page contains the correct information, and that the declaration has been included (See 'Step 1: Student prepares document'). </li><li>Approve or Reject thesis/dissertation if applicable. Indicate status of thesis/dissertation, e.g. whether it should be treated as confidential, or if any other restrictions apply. Theses/dissertations under embargo must be approved by Senate. Rules regarding an embargo on Masters & Doctoral can be found in the <a href="https://www.sun.ac.za/english/Documents/Yearbooks/Current/GeneralPoliciesandRules.pdf" target="_blank"> Policies and Rules Yearbook 2020:</a> Section 6.14: pg.178 in PDF format (or pg.177 in the print format).</li></ol> Once approved and processed by the library, the thesis/dissertation will be available online via <a href="http://scholar.sun.ac.za/">SUNScholar</a> for others to access, provided that no restrictions apply. </div><div> </div></div>

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Thesis/dissertation submission