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<div><div><div> Each Master’s thesis is required to be submitted electronically using <a href="http://scholar.sun.ac.za/">SUNScholar</a>, the digital research archive of the University, once it has been examined and before graduation. </div><div> </div><div> Please note, the deadline for the December 2019 graduation is 27 November 2019. The following guidelines apply to theses and dissertations: <h2>Step 1: </h2><div style="display:inline;"><hr /><h3> Prepare document </h3><div>Theses and dissertations should be created according to the instructions as set out in the <a href="https://www.sun.ac.za/english/Documents/Yearbooks/Current/GeneralPoliciesandRules.pdf" target="_blank"></a><a href="https://www.sun.ac.za/english/Documents/Yearbooks/Current/GeneralPoliciesandRules.pdf" target="_blank"> Policies and Rules Yearbook 2019 (Section 5.7 : pg.192 in PDF format</a>) or pg.185 in print format. </div><div>All theses/dissertations published by Stellenbosch University should contain the following:</div> Compulsory information (MSWord templates) </div><div style="display:inline;"> <ul><li>Title page: <a href="/SiteCollectionDocuments/howdoi/thesis_titlepg_decem-2018-2.pdf"> Masters Degree</a> - <a href="/SiteCollectionDocuments/howdoi/doctoral_titlepg_decem-2018.pdf"> Doctoral Degree</a></li><li>SU Crest: The Scholar team will add the SU crest to the accepted PDF format. See <a href="https://www.sun.ac.za/english/Documents/Yearbooks/Current/GeneralPoliciesandRules.pdf" target="_blank">Policies and Rules Yearbook 2019 (Section 5.7.53 : pg.193 in PDF format) </a>or pg.186 in the print format. </li> <li>Declaration - <a href="/SiteCollectionDocuments/howdoi/declaration_2017_thesis.pdf"> Masters Degree </a> / <a href="/SiteCollectionDocuments/howdoi/declaration_2017_dissertation.pdf"> Doctoral Degree</a> </li> <li> Abstract - English (max. 500 words)</li> <li> Opsomming - Afrikaans (max. 500 words)</li> <li> Acknowledgements </li> <li> Table of Contents</li> <li> List of Figures </li> <li> List of Tables </li> <li> Content (e.g. Chapter 1, Chapter 2, etc.) </li> <li> Reference List (See <a href="http://libguides.sun.ac.za/c.php?g=742962&p=5316064">Referencing techniques</a>) </li> <li> Addenda (e.g. Addendum A, Addendum B, etc.) </li></ul><div>*LaTeX templates : Inquiries: Tel: +27 21 808 4248 | <a href="mailto:dnjels@sun.ac.za">Danie Els </a> Requirements for typewriting <ul><li>Font: Arial or Times New Roman</li><li>Font size: 10pt or 11pt or 12pt</li><li>Font colour: Black</li><li>Line spacing: Double, Single or 1.5</li><li>Borders: blank border of not less than 2 cm in width around the whole of the typewritten portion.</li><li>Paper Size: A4 </li></ul><h3 class="ms-rteElement-H3"></h3></div><div> Furnishing in electronic format </div><div>The master copy of the thesis for <a href="http://scholar.sun.ac.za/">SUNScholar</a> must be submitted electronically in PDF format. </div><div><ul><li>To convert files to PDF format when using MS Word v.2016 and later, choose option: File >> Save as Adobe PDF (*.pdf)</li><li>Save the document by using the following file naming convention: surname_studentnumber_2015.docx <div style="display:inline;"><div>e.g. dutoit_12345678_2015.docx</div></div></li></ul> </div></div><div> Important <ul><li>It at all times remains the student's responsibility to verify the contents of the converted PDF document in order to ensure that no structure or content of the original source document was lost or manipulated during the conversion process.</li><li>Do not add your signature to the bottom of the declaration. No signature is required.</li><li> Please do not add any securities to your PDF document.</li></ul></div></div><div> </div><h2>Step 2: </h2><hr /><h3> Supervisor nominates student</h3><ol><li>Nominate: Supervisor sign on to the <a href="http://my.sun.ac.za/" target="_blank">Staff portal</a> and go to: Staff >> Student Admin >> Theses/ Dissertation Nomination. (Staff portal inquiries: <a href="mailto:%20hj@sun.ac.za">Helene Nieuwoudt</a> Tel: +27 21 808 4577)</li><li>Nominate the student(s) concerned by means of a student number(s). Please note: If you submit on behalf of the student, please continue to point 7.</li><li>The student will receive an e-mail via their SU webmail account that the electronic submission space on SUNScholar has been prepared, accompanied with a link where the submission of the thesis/dissertation must be done.</li><li>Approve/Reject: Once the student has uploaded the thesis/dissertation, you will receive an e-mail notification.</li><li>Click on the handle or URL within the e-mail. Verify whether it is the final copy of the thesis/dissertation. Check that the title page contains the correct information, and that the declaration has been included. See 'Step 1: Prepare document'.</li><li>Once again sign on to the <a href="http://my.sun.ac.za/" target="_blank">Staff portal</a> and go to: Staff >> Student Admin >> Theses/ Dissertation Nomination.</li><li> Reject or Approve thesis/dissertation if applicable. Indicate status of thesis/dissertation, e.g. whether it should be treated as confidential, or if any other restrictions apply. Theses/dissertations under embargo must be approved by Senate. Rules regarding an embargo on Masters & Doctoral can be found in the <a href="https://www.sun.ac.za/english/Documents/Yearbooks/Current/GeneralPoliciesandRules.pdf" target="_blank">Policies and Rules Yearbook 2019 (Section 6.14 : pg.216 in PDF format</a>) or pg.209 in the print format. </li><li>Once approved and processed by the library, the thesis/dissertation will be available on <a href="http://scholar.sun.ac.za/" target="_blank">SUNScholar</a> for access by others. </li></ol></div><h2>Step 3: </h2><hr /> <h3>Student submit PDF document electronically for acceptance by supervisor</h3>After compulsory alterations had been made, ensure your PDF document has been prepared correctly for submission. It at all times remains the student's responsibility to verify the contents of the converted PDF document in order to ensure that no structure or content of the original source document was lost or manipulated during the conversion process. <ol><li>After you have been nominated by your supervisor, you will receive an e-mail via your SU webmail account that the electronic submission space has been prepared. The e-mail will contain a link indicating where the submission of the thesis/dissertation must be done. </li><li> Click on the handle or URL within the e-mail and follow the easy instructions (or alternatively submit at<a href="http://etd.sun.ac.za/ldap-login" target="_blank"> SUNScholar Loader)</a>. View the<a href="http://slidesha.re/1lvTqZe" target="_blank"> Tutorial</a> to upload thesis/dissertation. Please note: Theses/dissertations under embargo must be approved by Senate. Communicate such requests to your supervisor. </li><li>Once the supervisor has approved your submission and it has been processed by the SUNScholar Office, it will be available online via SUNScholar for others to access, provided that no restrictions apply. </li></ol> Enquiries: Tel: +27 21 808 9046/9489 | <a href="mailto:scholar@sun.ac.za">E-mail</a></div>

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Online thesis submission