Thesis/dissertation submission

<div><div><div><div>The system for the submission of theses/dissertations for the March/April 2023 graduation will be open from 09 January 2023. </div><div> </div><div>Please note, the deadline for the March/April 2023 graduation is 07 March 2022. </div><div> </div><div>Enquiries & help: Tel: +27 21 808 9139 / 9046 | <a href="mailto:scholar@sun.ac.za">E-mail</a> Physical office: Stellenbosch University Library, Room 1025 </div><div> </div><div><div><h1>Submission process </h1><div style="display:inline;"><hr /><div>Each master’s thesis and doctoral dissertation is required to be submitted electronically using SUNScholar, the digital research archive of the University, once it has been examined and before graduation.</div> </div><div style="display:inline;">Student prepares document for furnishing in electronic format. Theses and dissertations should be created according to the instructions as set out in the <a href="http://www.sun.ac.za/english/Documents/Yearbooks/Current/Part-1-General-Calendar.pdf" target="_blank">Policies and Rules Yearbook 2022</a> : Section 5.7. - page 57 in PDF format. </div></div></div></div>Follow the links below for specific process:<div><table class="ms-rteTable-2" cellspacing="0" style="width:100%;height:180px;"><tbody><tr class="ms-rteTableEvenRow-2"><td class="ms-rteTableEvenCol-2" style="width:10%;height:37px;">Step 1 </td><td colspan="1" class="ms-rteTableOddCol-2" style="width:90%;height:37px;"> <a href="#1"> </a> <a href="#1">Student prepares document </a></td></tr><tr class="ms-rteTableOddRow-2"><td class="ms-rteTableEvenCol-2" style="width:10%;height:37px;"> Step 2 </td><td colspan="1" class="ms-rteTableOddCol-2" style="width:90%;height:37px;"><a href="#2">Supervisor nominates student for submission </a><a href="#2"> </a></td></tr><tr class="ms-rteTableEvenRow-2"><td class="ms-rteTableEvenCol-2" style="width:10%;height:37px;"> Step 3 </td><td colspan="1" class="ms-rteTableOddCol-2" style="width:90%;height:37px;"> <a href="#3">Student submits PDF format electronically for acceptance</a> <a href="#7"> </a></td></tr><tr class="ms-rteTableOddRow-2"><td class="ms-rteTableEvenCol-2" rowspan="1" style="width:10%;height:37px;">Step 4 </td><td colspan="1" rowspan="1" class="ms-rteTableOddCol-2" style="width:90%;height:37px;"> <a href="#4">Supervisor approves final submission </a></td></tr></tbody></table> </div><div> </div><div> <h3>Step 1 : Student prepares document </h3><div><hr />All theses/dissertations published by Stellenbosch University should contain the following compulsory information: 1. Compulsory information <ul><li>Title page: <a href="/SiteCollectionDocuments/howdoi/thesis_titlepg_decem-2018-2.pdf">Masters Degree</a> - <a href="/SiteCollectionDocuments/howdoi/doctoral_titlepg_decem-2018.pdf">Doctoral Degree</a></li><li>SU Crest: The Scholar team will add the SU crest to the accepted PDF format. </li><li>Declaration - <a href="/SiteCollectionDocuments/howdoi/declaration_2017_thesis.pdf"> Masters Degree </a> / <a href="/SiteCollectionDocuments/howdoi/declaration_2017_dissertation.pdf">Doctoral Degree</a> </li><li> Abstract - English (max. 500 words)</li><li> Opsomming - Afrikaans (max. 500 words)</li><li> Acknowledgements </li><li> Table of Contents</li><li> List of Figures </li><li> List of Tables </li><li> Content (e.g. Chapter 1, Chapter 2, etc.) </li><li> Reference List (See <a href="http://libguides.sun.ac.za/c.php?g=742962&p=5316064">Referencing techniques</a>) </li><li> Addenda (e.g. Addendum A, Addendum B, etc.</li></ul><div style="display:inline;"><div> 2. Requirements for typewriting <ul><li>Font: Arial or Times New Roman</li><li>Font size: 10pt or 11pt or 12pt</li><li>Font colour: Black</li><li>Line spacing: Double, Single or 1.5</li><li>Borders: Blank border of not less than 2 cm in width around the whole of the typewritten portion.</li><li>Paper size: A4 </li></ul></div><div> 3. Furnishing in electronic format </div><div> The master copy of the thesis/dissertation for <a href="http://scholar.sun.ac.za/">SUNScholar Research Repository</a> must be submitted electronically in PDF format at <a href="http://etd.sun.ac.za/ldap-login" target="_blank">SUNeTD Doctorates and Masters Submission</a>. </div><div><ul><li> To convert files to PDF format when using MS Word v.2016 and later, choose option: File >> Save as Adobe PDF (*.pdf)</li><li>Save the document by using the following file naming convention: surname_studentnumber_2021.docx <div style="display:inline;"><div>e.g. dutoit_12345678_2021.docx </div></div></li></ul><div> </div><div>IMPORTANT <ul><li>It at all times remains the student's responsibility to verify the contents of the converted PDF document in order to ensure that no structure or content of the original source document was lost or manipulated during the conversion process.</li><li>Do not add your signature to the bottom of the declaration. </li><li> Please do not add any securities to your PDF document.</li></ul></div><div> </div></div><div><div><div>Microsoft Office365 software <ul><li>As a Stellenbosch University registered student you are elligable to receive the Microsoft Office365 software for free. </li><li>Download <a href="https://narga.pages.cs.sun.ac.za/welcoming-2021/software/" class="md-nav__link md-nav__link--active">Office365 here. </a> </li></ul><div>LaTeX software </div><ul><li>LaTeX is free software. </li><li>Download <a href="https://www.latex-project.org/get/">LaTeX here</a>; find instructions for installing <a href="https://www0.sun.ac.za/international/assets/files/pgskills/LaTeX-Install.pdf">LaTeX here</a>. Enquiries & help: Tel: +27 21 808 4248 | <a href="mailto:dnjels@sun.ac.za">Danie Els</a> </li></ul> </div></div></div></div></div></div><h3> Step 2 : Supervisor nominates student for submission</h3><hr /><ol><li>Supervisor sign on to the <a href="http://my.sun.ac.za/" target="_blank">Staff portal</a>, go to: Staff >> Student Admin >> Theses/ Dissertation Nomination. [Staff portal inquiries: Tel: +27 21 808 4577, <a href="mailto:%20hj@sun.ac.za">Helene Nieuwoudt</a>]</li><li>Nominate the student concerned by means of a student number. </li></ol></div> The student will receive an e-mail via their SU webmail account that the electronic submission space on SUNScholar has been prepared, accompanied with a link where the submission of the thesis/dissertation must be done. <h3>Step 3 : Student submits PDF format electronically for acceptance </h3><hr /></div><div><ol><li>After you have been nominated by your supervisor, you will receive an e-mail via your SU webmail account that the electronic submission space has been prepared. The e-mail from your supervisor will contain a link indicating where the submission of the thesis/dissertation must be done. </li><li>Click on the handle or URL within the e-mail and follow the easy instructions to submit at <a href="http://etd.sun.ac.za/ldap-login" target="_blank">SUNeTD Doctorates and Masters Submission</a>. [View the<a href="http://slidesha.re/1lvTqZe" target="_blank"> Tutorial</a> to upload thesis/dissertation]. IT help (password), see <a href="https://web-apps.sun.ac.za/user-password-manage/#/home">Password Selfhelp</a>. </li><li>It at all times remains the student's responsibility to verify the contents of the converted PDF document in order to ensure that no structure or content of the original source document was lost or manipulated during the conversion process. (See 'Step 1: Student prepares document'). Please note: Theses/dissertations under embargo must be approved by Senate. Communicate such requests to your supervisor. </li></ol> Once the supervisor has approved your submission (Step 4) and it has been processed by the SUNScholar Office, it will be available online via <a href="http://scholar.sun.ac.za/">SUNScholar</a> for others to access, provided that no restrictions apply. <div> <h3> Step 4 : Supervisor approves final submission </h3> <hr /> <ol><li>Once the student has uploaded the thesis/dissertation, you will receive an e-mail notification. Click on the handle or URL within the e-mail. </li><li>Supervisor sign on to the <a href="http://my.sun.ac.za/" target="_blank">Staff portal</a> and go to: Staff >> Student Admin >> Theses/ Dissertation Nomination. Verify whether it is the final PDF format of the thesis/dissertation. Check that the title page contains the correct information, and that the declaration has been included (See 'Step 1: Student prepares document'). </li><li>Approve or Reject thesis/dissertation if applicable. Indicate status of thesis/dissertation, e.g. whether it should be treated as confidential, or if any other restrictions apply. Theses/dissertations under embargo must be approved by Senate. Rules regarding an embargo on Masters & Doctoral can be found in the <a href="https://www.sun.ac.za/english/Documents/Yearbooks/Current/2021-Calendar-Part-1.pdf" target="_blank"></a><a href="https://www.sun.ac.za/english/Documents/Yearbooks/Current/2021-Calendar-Part-1.pdf" target="_blank"></a><a href="http://www.sun.ac.za/english/Documents/Yearbooks/Current/Part-1-General-Calendar.pdf" target="_blank">Policies and Rules Yearbook 2022</a> : Section 5.7. - page 57 in PDF format.</li></ol> Once approved and processed by the library, the thesis/dissertation will be available online via <a href="http://scholar.sun.ac.za/">SUNScholar Research Repository</a> for others to access, provided that no restrictions apply. </div><div> </div></div>

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Thesis/dissertation submission