| Thesis/dissertation submission | Thesis/dissertation submission | <div><div><div><div>
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<strong class="ms-rteForeColor-1">Deadline for the December 2023 graduation, 30 November 2023</strong></h3><div>
<span class="ms-rteThemeForeColor-2-0"><span><strong><br>The system for the submission of theses/dissertations for the </strong>
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<strong>December 2023 graduation</strong></span><strong> is open.</strong></span><br></span></div><div>
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<span class="ms-rteThemeForeColor-2-0"><span><strong><em>Please note: </em></strong>
<em>For your final theses (after the examination process), students must use the official
<strong>SU thesis Title Page template </strong>that contains the University primary logo and branding design. </em>
<em>The University’s primary logo features on the title page of the final thesis to establish the institution’s conferral of the degree and may not be placed on any other page of the thesis.</em><br></span><br></span></div><div>
<span class="ms-rteThemeForeColor-2-0">Enquiries & help</span><span class="ms-rteThemeForeColor-2-0">: Tel: +27 21 808 9139 / 9046 | </span>
<a href="mailto:scholar@sun.ac.za">
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<a href="mailto:scholar@sun.ac.za">E-mail</a> </span>
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<strong class="ms-rteThemeForeColor-2-0">Physical office</strong><span class="ms-rteThemeForeColor-2-0">: Stellenbosch University Library, Room 1025</span><br class="ms-rteThemeForeColor-2-0"><br class="ms-rteThemeForeColor-2-0"></div><div>
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<span class="ms-rteThemeForeColor-5-0">Submission process </span>
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<span style="font-size:13px;">Each master’s thesis and doctoral dissertation is required to be submitted electronically using SUNScholar, the digital research archive of the University, once it has been examined and before graduation.</span></div></span><span><br></span></div><div style="display:inline;">
<span>Student prepares document for furnishing in electronic format. Theses and dissertations should be created according to the instructions as set out in the <a href="http://www.sun.ac.za/english/Documents/Yearbooks/Current/2023%20%28Eng%29%20Part%201%20General.pdf" target="_blank"><span><span style="text-decoration:underline;">Policies and Rules Yearbook 202</span></span>3</a> : Section 5.7. - page 73 in PDF format.</span><span><br><br></span></div></div></span></div></div><p>
<strong>Follow the links below for specific process:</strong></p><div><table class="ms-rteTable-2" cellspacing="0" style="width:100%;height:180px;"><tbody><tr class="ms-rteTableEvenRow-2"><td class="ms-rteTableEvenCol-2" style="width:10%;height:37px;"><p>
<strong>Step 1</strong><br></p></td><td colspan="1" class="ms-rteTableOddCol-2" style="width:90%;height:37px;">
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<strong></strong><a href="#1"><strong></strong><span class="ms-rteFontFace-12"></span></a><strong> </strong>
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<a href="#1"><strong>Student prepares document </strong>
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<strong>Step 2</strong> <br></p></td><td colspan="1" class="ms-rteTableOddCol-2" style="width:90%;height:37px;"><p>
<a href="#2"><strong>Supervisor nominates student for submission</strong><br></a></p>
<a href="#2"> </a></td></tr><tr class="ms-rteTableEvenRow-2"><td class="ms-rteTableEvenCol-2" style="width:10%;height:37px;"><p>
<strong>Step 3</strong><br></p></td><td colspan="1" class="ms-rteTableOddCol-2" style="width:90%;height:37px;"><p>
<a href="#3"><strong>Student submits PDF format electronically for acceptance</strong></a><a href="#7"><br></a></p></td></tr><tr class="ms-rteTableOddRow-2"><td class="ms-rteTableEvenCol-2" rowspan="1" style="width:10%;height:37px;"><p>
<strong>Step 4 </strong><br></p></td><td colspan="1" rowspan="1" class="ms-rteTableOddCol-2" style="width:90%;height:37px;"><p>
<a href="#4"><strong>Supervisor approves final submission</strong><br></a></p></td></tr></tbody></table></div><div>
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<strong>Step 1 : Student prepares document</strong></span><br></h3><div><hr />All theses/dissertations published by Stellenbosch University should contain the following compulsory information:<br><br><strong>1. Compulsory information<br></strong><strong><span class="ms-rteForeColor-2">Title page templates only</span></strong><span class="ms-rteForeColor-2">: </span><br>
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<table class="ms-rteTable-2" cellspacing="0" style="height:97px;width:100%;"><tbody><tr class="ms-rteTableEvenRow-2"><td class="ms-rteTableEvenCol-2" colspan="3" style="width:50%;">
<span class="ms-rteThemeForeColor-2-0"><b>MASTER DEGREE</b></span></td><td class="ms-rteTableOddCol-2" colspan="4" style="width:50%;">
<span class="ms-rteForeColor-1"> </span><strong class="ms-rteThemeForeColor-2-0">DOCTORAL DEGREE</strong><br></td></tr><tr class="ms-rteTableOddRow-2"><td class="ms-rteTableEvenCol-2" colspan="1" style="width:20%;">
<span class="ms-rteForeColor-1"></span><span class="ms-rteThemeForeColor-2-0"><span>Calibri</span></span><br class="ms-rteForeColor-1"></td><td class="ms-rteTableOddCol-2" colspan="1" style="width:15%;"><a href="/SiteCollectionDocuments/sunscholar/Thesis_Calibri.docx"><img src="/SiteCollectionImages/general/Icons/Wordicon.png" alt="" style="margin:5px;width:25px;height:29px;" /></a></td><td class="ms-rteTableEvenCol-2" colspan="1" style="width:15%;"><span><span><a href="/SiteCollectionDocuments/sunscholar/Thesis_Calibri.pdf"><img src="/SiteCollectionImages/general/Icons/adobe-icon.png" alt="" style="margin:5px;width:25px;" /></a></span></span><br class="ms-rteThemeForeColor-5-0"></td><td class="ms-rteTableOddCol-2" colspan="2" style="width:20%;">
<span class="ms-rteThemeForeColor-5-0"></span><a href="/SiteCollectionDocuments/sunscholar/Dissertation_Calibri.docx"><span class="ms-rteThemeForeColor-5-0"></span></a><span class="ms-rteThemeForeColor-2-0">Calibri</span><span class="ms-rteForeColor-1"><br></span><br></td><td class="ms-rteTableEvenCol-2" colspan="1" style="width:15%;"><span><span><a href="/SiteCollectionDocuments/sunscholar/Dissertation_Calibri.docx"><img src="/SiteCollectionImages/general/Icons/Wordicon.png" alt="" style="margin:5px;width:25px;" /></a></span></span></td><td class="ms-rteTableOddCol-2" colspan="1" style="width:15%;"><span><span><span><span><span><span><a href="/SiteCollectionDocuments/sunscholar/Dissertation_Calibri.pdf"><img src="/SiteCollectionImages/general/Icons/adobe-icon.png" alt="" style="margin:5px;width:25px;" /></a></span></span></span></span></span></span><br></td></tr><tr class="ms-rteTableEvenRow-2"><td class="ms-rteTableEvenCol-2" colspan="1" style="width:20%;">
<span class="ms-rteForeColor-1"></span><span class="ms-rteThemeForeColor-2-0">Cambria</span><br class="ms-rteForeColor-1"></td><td class="ms-rteTableOddCol-2" colspan="1" style="width:15%;"><span><span><a href="/SiteCollectionDocuments/sunscholar/Thesis_Cambria.docx"><img src="/SiteCollectionImages/general/Icons/Wordicon.png" alt="" style="margin:5px;width:25px;" /></a></span></span></td><td class="ms-rteTableEvenCol-2" colspan="1" style="width:15%;"><a href="/SiteCollectionDocuments/sunscholar/Thesis_Cambria.pdf"><img src="/SiteCollectionImages/general/Icons/adobe-icon.png" alt="" style="margin:5px;width:25px;height:32px;" /></a><br class="ms-rteThemeForeColor-5-0"></td><td class="ms-rteTableOddCol-2" colspan="1" style="width:20%;">
<span class="ms-rteThemeForeColor-5-0"></span><span class="ms-rteThemeForeColor-2-0">Cambria</span><br class="ms-rteThemeForeColor-2-0"><br></td><td class="ms-rteTableEvenCol-2" colspan="2" style="width:15%;"> <span><span><span><span><span><span><a href="/SiteCollectionDocuments/sunscholar/Dissertation_Cambria.docx"><img src="/SiteCollectionImages/general/Icons/Wordicon.png" alt="" style="margin:5px;width:25px;" /></a></span></span></span></span></span></span></td><td class="ms-rteTableOddCol-2" colspan="1" style="width:15%;">
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<a href="/SiteCollectionDocuments/sunscholar/Dissertation_Cambria.pdf">
<img src="/SiteCollectionImages/general/Icons/adobe-icon.png" alt="" style="margin:5px;width:25px;" /></a></span></span></span></span></td></tr></tbody></table><ul><li>Declaration - <a href="/SiteCollectionDocuments/howdoi/declaration_2017_thesis.pdf"> Masters Deree </a> /
<a href="/SiteCollectionDocuments/howdoi/declaration_2017_dissertation.pdf">Doctoral Degree</a><br></li><li> Abstract - English (max. 500 words)<br></li><li> Opsomming - Afrikaans (max. 500 words)<br></li><li> Acknowledgements </li><li> Table of Contents<br></li><li> List of Figures </li><li> List of Tables</li><li> Content (e.g. Chapter 1, Chapter 2, etc.)</li><li> Reference List (See
<a href="http://libguides.sun.ac.za/c.php?g=742962&p=5316064">Referencing techniques</a>)</li><li> Addenda (e.g. Addendum A, Addendum B, etc.<br></li></ul><p></p><div style="display:inline;"><div>
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<strong>2. Requirements for typewriting</strong><br></p><ul><li>Font size: 10pt or 11pt or 12pt</li><li>Line spacing: Double, Single or 1.5</li><li>Borders: Blank border of not less than 2 cm in width around the whole of the typewritten portion.</li><li>Paper size: A4<br><span style="display:inline-block;"></span></li></ul></div><div>
<strong>3. Furnishing in electronic format</strong>
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<span><span><span><span>To convert files to PDF format when using MS Word v.2016 and later, choose option:</span></span></span></span></li><li>
<span><span><span><span><span><span><span><span><span><span><strong>File >> Save as Adobe PDF</strong> (*.pdf)</span></span></span></span></span></span></span></span></span></span></li><li>Save the document by using the following file naming convention:<br><strong>surname_studentnumber_2021</strong>.docx
<div style="display:inline;"><div>e.g.
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<strong class="ms-rteForeColor-2">dutoit_12345678_2021</strong><strong></strong></span>.docx</div></div></li><li>The
<strong>master copy</strong> of the
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<span>thesis/dissertation</span></span> for
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<a href="http://scholar.sun.ac.za/">SUNScholar Research Repository</a></span></span></span></span></span> </span></span></span></span></span></span></span></span>must be submitted electronically in PDF format<span>.<br><a href="https://etd.sun.ac.za/ldap-login"><img src="/SiteCollectionImages/general/submit%20online.png" alt="" style="margin:5px 0px;width:135px;height:41px;" /></a><br><br></span></li></ul></div><div><div>
<span><span><strong class="ms-rteThemeForeColor-2-0">IMPORTANT</strong><br>
<ul><li>It at all times remains the student's responsibility to verify the contents of the converted PDF document in order to ensure that no structure or content of the original source document was lost or manipulated during the conversion process.</li><li>
<span class="ms-rteThemeForeColor-2-0">Do not add your signature to the bottom of the declaration. </span></li><li>
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<span>Please do not add any securities to your PDF document.</span></span></li></ul></span></span></div><div>
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<strong>Microsoft Office365 software</strong><br></p><ul><li>As a Stellenbosch University registered student you are elligable to receive the Microsoft Office365 software for free. </li><li>Download
<a href="https://narga.pages.cs.sun.ac.za/welcoming-2021/software/" class="md-nav__link md-nav__link--active">Office365 here. </a>
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<strong>LaTeX software</strong></span></span></div><div>
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</div><div><ul><li>The LaTex packages can be downloaded or installed directly via TexLive or MikTeX from here
<span><span><a href="https://ctan.org/pkg/stellenbosch-2" target="_blank">https://ctan.org/pkg/stellenbosch-2</a></span></span><br></li></ul><ul><li>Find the SU title page templates under the DOC directory.<br></li></ul></div>
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<strong>Step 2 : </strong></span>
<strong>Supervisor nominates student for submission</strong></span></h3><hr /><ol><li>Supervisor sign on to the
<a href="http://my.sun.ac.za/" target="_blank">Staff portal</a>, go to:
<strong>Staff </strong>>>
<strong>Student Admin</strong> >>
<strong> Theses/ Dissertation Nomination</strong>. [Staff portal inquiries: Tel: +27 21 808 4577,
<a href="mailto:%20hj@sun.ac.za">Helene Nieuwoudt</a><span>]</span></li><li>
<span><span><span>Nominate the student concerned by means of a student number. </span></span>
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<br>The student will receive an e-mail via their SU webmail account that the electronic submission space on SUNScholar has been prepared, accompanied with a link where the submission of the thesis/dissertation must be done.<br><br><br>
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<span id="3" class="ms-rteThemeForeColor-2-0"><strong>Step 3 : Student submits PDF format electronically for acceptance</strong></span><span id="3"> </span><br></h3><hr /></div><div><ol><li>After you have been nominated by your supervisor, you will receive an e-mail via your SU webmail account that the electronic submission space has been prepared. The e-mail from your supervisor will contain a link indicating where the submission of the thesis/dissertation must be done. </li><li>Click on the handle or URL within the e-mail and follow the easy instructions to submit at
<a href="http://etd.sun.ac.za/ldap-login" target="_blank">
<strong>SUNeTD Doctorates and Masters Submission</strong></a>. [View the<a href="http://slidesha.re/1lvTqZe" target="_blank"> Tutorial</a> to upload thesis/dissertation].
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<span>IT help (password), see
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<a href="https://web-apps.sun.ac.za/user-password-manage/#/home">Password Selfhelp</a></span></span></span></span></span></span></span></span></span></span></span></span></span></span></span></span></span></span></span></span>.<br></span></span></li><li>It at all times remains the student's responsibility to verify the contents of the converted PDF document in order to ensure that no structure or content of the original source document was lost or manipulated during the conversion process. (See 'Step 1: Student prepares document').
<br>Please note: Theses/dissertations under embargo must be approved by Senate. Communicate such requests to your supervisor.<br><br></li></ol><p>
<em></em><span><span><span> </span></span></span>Once the supervisor has approved your submission (Step 4) and it has been processed by the SUNScholar Office, it will be available online via
<span><a href="http://scholar.sun.ac.za/">SUNScholar</a></span> for others to access, provided that no restrictions apply.
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<span id="4">Step 4 : Supervisor approves final submission </span></strong><br></h3><hr /><ol><li>Once the student has uploaded the thesis/dissertation, you will receive an e-mail notification. Click on the handle or URL within the e-mail.
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<strong></strong>Supervisor sign on to the
<a href="http://my.sun.ac.za/" target="_blank">Staff portal</a> and go to:
<strong>Staff</strong> >>
<strong>Student Admin</strong> >><strong> Theses/ Dissertation Nomination</strong>. Verify whether it is the final PDF format of the thesis/dissertation.
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<span>Check that the title page contains the correct information, and that the declaration has been included
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<span>(See 'Step 1: Student prepares document').
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<span>Approve<strong> </strong>or Reject thesis/dissertation if applicable. </span>Indicate status of thesis/dissertation, e.g. whether it should be treated as confidential, or if any other restrictions apply. Theses/dissertations under embargo must be approved by Senate. Rules regarding an embargo on Masters & Doctoral can be found in the
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<a href="http://www.sun.ac.za/english/Documents/Yearbooks/Current/2023%20%28Eng%29%20Part%201%20General.pdf">
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<span style="text-decoration:underline;">Policies and Rules Yearbook 202</span></span>3</a> : Section 5.7. - page 72 in PDF format.</span></span></span></span></span></span></span></span></li></ol>
<br>Once approved and processed by the library, the thesis/dissertation
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<span>will be available online via
<span><a href="http://scholar.sun.ac.za/">SUNScholar Research Repository</a></span> for others to access, provided that no restrictions apply. </span></span>
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