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The system for the submission of theses/dissertations for the March 2023 graduation will be open from 09 January 2023.

Please note, the deadline for the March 2023 graduation is 07 March 2023.

Enquiries & help: Tel: +27 21 808 9139 / 9046  |   E-mail
Physical office: Stellenbosch University Library, Room 1025


Submission process

Each master’s thesis and doctoral dissertation is required to be submitted electronically using SUNScholar, the digital research archive of the University, once it has been examined and before graduation.

Student prepares document for furnishing in electronic format. Theses and dissertations should be created according to the instructions as set out in the Policies and Rules Yearbook 2023 : Section 5.7. - page 72 in PDF format.

Follow the ​​​links below for specific ​​process:​​

Step 1 : Student prepares document

All theses/dissertations published by Stellenbosch University should contain the following compulsory information:

1. Compulsory information
  • Title page: Masters Degree - Doctoral Degree
  • SU Crest:  The Scholar team will add the SU crest to the accepted PDF format.
  • Declaration -  Masters Degree  /  Doctoral Degree
  • Abstract - English (max. 500 words)
  • Opsomming - Afrikaans (max. 500 words)
  • Acknowledgements
  • Table of Contents
  • List of Figures
  • List of Tables
  • Content (e.g. Chapter 1, Chapter 2, etc.)
  • Reference List (See Referencing techniques)

  • Addenda (e.g. Addendum A, Addendum B, etc.


2. Requirements for typewriting

  • Font: Arial or Times New Roman
  • Font size: 10pt or 11pt or 12pt
  • Font colour: Black
  • Line spacing: Double, Single or 1.5
  • Borders: Blank border of not less than 2 cm in width around the whole of the typewritten portion.
  • Paper size: A4
3. Furnishing in electronic format
    The master copy of the thesis/dissertation for SUNScholar Research Repository must be submitted electronically in PDF format at
SUNeTD Doctorates and Masters Submission.
  • To convert files to PDF format when using MS Word v.2016 and later, choose option: 
    File >> Save as Adobe PDF      (*.pdf)
  • Save the document by using the following file naming convention:
    surname_studentnumber_2021.docx 
    e.g. dutoit_12345678_2021.docx

IMPORTANT
  • It at all times remains the student's responsibility to verify the contents of the converted PDF document in order to ensure that no structure or content of the original source document was lost or manipulated during the conversion process.
  • Do not add your signature to the bottom of the declaration.
  • Please do not add any securities to your PDF document.

Microsoft Office365 software

  • As a Stellenbosch University registered student you are elligable to receive the Microsoft Office365 software for free. 
  • Download Office365 here.

LaTeX software
    

Step 2 : Supervisor nominates student for submission

  1. Supervisor sign on to the Staff portal, go to:  Staff >> Student Admin >> Theses/ Dissertation Nomination. [Staff portal inquiries: Tel: +27 21 808 4577, Helene Nieuwoudt]
  2. Nominate the student concerned by means of a student number.

The student will receive an e-mail via their SU webmail account that the electronic submission space on SUNScholar has been prepared, accompanied with a link where the submission of the thesis/dissertation must be done.


Step 3 : Student submits PDF format electronically for acceptance

  1. After you have been nominated by your supervisor, you will receive an e-mail via your SU webmail account that the electronic submission space has been prepared. The e-mail from your supervisor will contain a link indicating where the submission of the thesis/dissertation must be done.
  2. Click on the handle or URL within the e-mail and follow the easy instructions to submit at SUNeTD Doctorates and Masters Submission. [View the Tutorial to upload thesis/dissertation]. IT help (password), see Password Selfhelp.
  3. It at all times remains the student's responsibility to verify the contents of the converted PDF document in order to ensure that no structure or content of the original source document was lost or manipulated during the conversion process. (See 'Step 1: Student prepares document').
    Please note: Theses/dissertations under embargo must be approved by Senate. Communicate such requests to your supervisor.

​Once the supervisor has approved your submission (Step 4) and it has been processed by the SUNScholar Office, it will be available online via SUNScholar for others to access, provided that no restrictions apply.
​

Step 4 : Supervisor approves final submission

  1. Once the student has uploaded the thesis/dissertation, you will receive an e-mail notification. Click on the handle or URL within the e-mail.
  2. Supervisor sign on to the Staff portal and go to:  Staff >> Student Admin >> Theses/ Dissertation Nomination. Verify whether it is the final PDF format of the thesis/dissertation. Check that the title page contains the correct information, and that the declaration has been included (See 'Step 1: Student prepares document').
  3. Approve or Reject thesis/dissertation if applicable. Indicate status of thesis/dissertation, e.g. whether it should be treated as confidential, or if any other restrictions apply. Theses/dissertations under embargo must be approved by Senate.  Rules regarding an embargo on Masters & Doctoral can be found in the Policies and Rules Yearbook 2023 : Section 5.7. - page 72 in PDF format.

Once approved and processed by the library, the thesis/dissertation will be available online via SUNScholar Research Repository for others to access, provided that no restrictions apply.

Bladsy Inhoud

Die stelsel vir die oplaai van tesisse en proefskrifte vir die Maart 2023-gradeplegtigheid sal oop wees vanaf 09 Januarie 2023.

Neem asb. kennis dat die sperdatum vir die Maart 2023-gradeplegtigheid, 07 Maart 2023 is.

Navrae & hulp: Tel: +27 21 808 9139 / 9046  |   E-pos
Fisiese kantoor:​ Universiteit Stellenbosch Biblioteek, Kamer 1025

Inleweringsproses

Dit is ʼn vereiste dat elke magistertesis en doktorale proefskrif na eksaminering en voor graduering elektronies ingelewer moet word d.m.v. SUNScholar, die digitale navorsingsbewaarplek van die US.


Student berei dokument voor vir inlewering. Tesisse/proefskrifte moet volgens die riglyne in die Algemene Reëls en Beleide Jaarboek 2023: Afdeling 5.7. - bladsy 66 in PDF-weergawe voorberei word.

Volg onderstaande skakels vir spesifieke proses:​​


Stap 1 : Student berei dokument voor

Alle tesisse/proefskrifte wat deur die Universiteit Stellenbosch gepubliseer word, moet die volgende dokumentuitleg bevat:

1. Dokumentuitleg
  • Titelbladsy: Meestersgraad - Doktoraal
  • US Wapen:  Die Scholar-span sal die US wapen op die aanvaarde PDF-formaat laai.
  • Verklaring:  Meestersgraad / Doktoraal
  • Abstract - Engels (maks. 500 woorde)
  • Opsomming - Afrikaans (maks. 500 woorde)
  • Erkennings
  • Inhoudsopgawe
  • Lys van Figure
  • Lys van Tabelle
  • Inhoud (bv. Hoofstuk 1, Hoofstuk 2, ens.)
  • Lys van verwysings (Sien Verwysingstegnieke)
  • Addenda (bv. Addendum A, Addendum B, ens.)

2. Vereistes vir tikwerk

  • Lettertipe: Arial of Times New Roman
  • Lettertipe grootte: 10 font, 11 font en hoogstens 12 font.
  • Lettertipe kleur: Swart
  • Lynspasiëring: Dubbel, Enkel of 1.5
  • Blanko kantlyne: 2cm breed om die hele getikte gedeelte.
  • Papiergrootte: A4

3. Inlewering in elektroniese formaat
Die meesterkopie van die tesis/proefskrif vir SUNScholar Research Repository moet in PDF-weergawe by wyse van ʼn elektroniese proses deur SUNeTD Doctorates and Masters Submission ingelewer word.
  • Om lêers na PDF-formaat om te skakel in MSWord v.2016 en later, kies opsie: 
    File >> Save as Adobe PDF  (*.pdf)
  • Gebruik die volgende formaat vir lêernaam "File name":
    van_studentenommer_2021    .docx
    bv. dutoit_12345678_2021.docx

BELANGRIK
  • Die verantwoordelikheid berus te alle tye by die student om seker te maak dat die dokument onveranderd gebly het nadat die omskakeling na PDF-formaat plaasgevind het.
  • Moet geen handtekening onderaan die verklaring aanbring nie.
  • Moet asb. geen sekuriteite aan jou PDF-dokument koppel nie.


Nuttige skakels en hulp

Microsoft Office365 software
  • Microsoft Office365 sagteware is gratis beskikbaar aan alle geregistreerde studente van die Universiteit Stellenbosch.
  • Laai Office365 hier af.

LaTeX sagteware
  • ​LaTeX is 'n gratis sagteware.
  • Laai LaTeX hier af. Vind instruksies vir die aflaai van LaTeX hier. Enige navrae: Danie Els | Tel: +27 21 808 4248  


Stap 2 : Studieleier nomineer student vir inlewering

  1. Studieleier teken aan op die Personeelportaal deur te gaan na: Personeel >> Studente-Admin >> Tesis / Proefskrif Nominering. [Personeelportaalnavrae:  Tel: +27 21 808 4577, Helene Nieuwoudt].
  2. Nomineer die student met behulp van studentenommer.

Die student sal 'n e-pos deur middel van sy US-web e-posrekening ontvang wat sal aandui dat die elektroniese spasie op SUNScholar geskep is waarbinne hy sy tesis/proefskrif kan oplaai, asook 'n skakel waarheen hy kan gaan om met die oplaai voort te gaan.


Stap 3 : Student lewer PDF-dokument elektronies in vir goedkeuring

  1. Nadat jy deur jou studieleier genomineer is, sal jy 'n e-pos deur middel van jou US-web e-posrekening ontvang om aan te dui dat die nodige elektroniese spasie op die stelsel geskep is. Die e-pos sal 'n skakel bevat wat jou sal neem na die plek waar jy die tesis/proefskrif moet oplaai.
  2. Klik op die skakel of URL binne die e-pos en volg die maklike instruksies vir oplaai deur SUNeTD Doctorates and Masters Submission. [Kyk Tutoriaal vir oplaai van tesis/proefskrif]. IT-hulp (wagwoord), sien ​Wagwoord Selfhelp.
  3. Maak seker dat jou dokument korrek voorberei is in elektroniese formaat vir goedkeuring deur jou studieleier. Verwys na 'Stap 1: Student berei dokument voor'. Die verantwoordelikheid berus te alle tye by die student om seker te maak dat die dokument onveranderd gebly het nadat die omskakeling na PDF-formaat plaasgevind het.
    Let wel: Versoeke om tesisse/proefskrifte onder embargo te plaas, moet aan die Senaat gerig word. Kommunikeer die versoek aan jou studieleier.

Sodra die studieleier die dokument goedgekeur het en die SUNScholar-kantoor dit deur die proses geneem het, sal dit aanlyn beskikbaar wees vanaf SUNScholar Research Repository vanwaar ander daarna sal kan gaan kyk, dit lees, aflaai, ens., op voorwaarde dat geen beperkinge geld nie.


Stap 4 : Studieleier keur finale tesis/proefskrif goed

  1. Sodra die student die tesis/proefskrif in PDF-weergawe opgelaai het, sal u 'n e-pos ontvang. Klik op die skakel of URL binne die e-pos.
  2. Studieleier teken aan op die Personeelportaal deur te gaan na: Personeel >> Studente-Admin >> Tesis / Proefskrif Nominering. Verifieer dat dit die finale kopie van die tesis/proefskrif is. Kontroleer dat die titelbladsy die korrekte inligting bevat, en dat die verklaring ingesluit is. Verwys na 'Stap 1: Student berei dokument voor'.
  3. Keur die tesis/proefskrif goed 'Aanvaar' of 'Verwerp' indien van toepassing. Dui die status van die tesis/proefskrif aan, bv. of dit as konfidensieel hanteer moet word, en of enige ander beperkinge geld. Versoeke om tesisse/proefskrifte onder embargo te plaas, moet aan die Senaat gerig word. Reëlings betreffende geheimhouding vir Meesters en Doktorale kan gevind word in die Algemene Reëls en Beleide Jaarboek 2023 : Afdeling 5.7. - bladsy 66 in PDF-weergawe voorberei word.

Sodra die tesis-/proefskrifinligting deur die SUNScholar-kantoor goedgekeur en verwerk is, sal dit aanlyn beskikbaar wees vanaf SUNScholar Research Repository vir toegang deur ander, op voorwaarde dat geen beperkinge geld nie.
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