The main aim of the short loan service is to provide access to frequently used material for short periods to ensure that it is accessible to a large number of clients. The short loan collection consists mainly of recommended reading material which may include library books and other library material, photocopies of journal articles, chapters of books and privately owned books.
Books: 3 items for 3 hours
Newspapers: 3 items for 2 hours
Journals: 6 items for 1 hour
JS Gericke Library
All reserved material may be used in the library only.
Overnight, weekend and vacation loans are not allowed.
Consult the webpages of the branch libraries for more information on each library’s lending policy for reserved material.
Procedures for lecturing staff
Lecturing staff, or their assistants, provide all short loan material to the short loan section.
In the case of articles, chapters and class notes, one copy must be supplied for digitisation for the electronic short loan system at the JS Gericke Library. The copy must be of good quality, without staples.
Copies should be accompanied by the required copyright clearance and a completed reservation form.
Printed reservation forms can also be collected from the short loan sections of the JS Gericke Library and the respective branch libraries.
Please note that completed forms and material must be supplied to the short loan sections TWO DAYS prior to issuing assignments to students to allow sufficient time for the processing of the material.
An electronic short loan system is available at the the Short Loan Section of the JS Gericke Library for placing journal articles on short loan.
Academic staff are requested:
- to alert students to this service;
- to inform their students that there is a direct link to electronic reserves on SUNSearch;
- to ascertain the electronic availability of articles before these are submitted to be placed on short loan;
- to provide the Short Loan Section with one hard copy, of good quality, of an article, without any staples, to be placed on the system; and
- to ensure that the hard copy is accompanied by the required copyright clearance.
Tutorials, class notes
The Library Service strongly supports the use of WebCT for making tutorials, class notes, etc. available to students rather than using the short loan sections for this purpose.
Only recommended reading material may be reserved for students. Please note that the reservation of required reading material is in conflict with copyright regulations.
Lecturers will be limited to 20 books per course in the Short Loan Section of the JS Gericke Library. Due to the need to limit the circulation of a greater number of books, it is proposed that the “7 DAY LOAN” or “24 HOUR LOAN” facility be used instead. This facility also limits the circulation period of books, without restricting the location of these items to the Short Loan Section.
Books may only be reserved for a specific course programme and only for the duration of the programme. Material may not be reserved permanently or for longer than 12 months.
Theft of material
The short loan sections are not responsible for the replacement of stolen or lost short loan material.
Enquiries: Carol Kat (Tel: 021 808 2992 or e-mail
Retrieval of short loan items
All short loan items have library catalogue records and can therefore be retrieved via SUNSearch
Tel.: 021 808 4380